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94 lines
4.0 KiB
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========================
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Setting your preferences
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========================
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As a user, you can manage your personal settings.
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To access your personal settings:
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1. Click on your profile picture in the top right corner of your Nextcloud instance to open the menu
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.. figure:: images/oc_personal_settings_dropdown.png
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:alt: screenshot of user menu at top-right of Nextcloud Web GUI
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2. Clicking on *Settings* from the drop down menu opens the user preferences
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.. figure:: images/personal_settings.png
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:alt: screenshot of users Personal settings page
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.. note:: If you are an administrator, you can also manage users and administer
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the server. These links do not appear to a non-administrator user.
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The options listed in the Personal Settings Page depend on the applications that
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are enabled by the administrator. Some of the features you will see
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include the following:
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* Usage and available quota
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* Manage your profile picture
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* Full name (You can make this anything you want, as it is separate from your
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Nextcloud login name, which is unique and cannot be changed)
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* Email address
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* List of your Group memberships
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* Change your password
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* :doc:`user_2fa`
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* :doc:`userpreferences`
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* Choose the language for your Nextcloud interface
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* Choose your preferred first day of the week
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* Links to desktop and mobile apps
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* Manage your Activity stream and notifications
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* Default folder to save new documents to
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* Your Federated sharing ID
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* Social sharing links
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* Nextcloud version
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.. note:: Available options and settings depending on your administrator's configuration.
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If you are not able to change the password or the display name in your personal settings,
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please contact your administrator for help.
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Sharing your data in the global address book
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~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~
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Some administrators decide to share their global address book with other Nextcloud instances (so called *Trusted Servers*) or even with the wider world.
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This is helpful when two instances want to work closely together, or when people want to use Nextcloud as a virtual telephone book for others to browse.
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It also allows searching for contacts, creating shares and much more.
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You can change what personal data of yours is shared by setting the scope of your data. Clicking on the lock icon will open the following dropdown
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next to each entry:
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.. figure:: images/userdata-scope.png
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:alt: screenshot of scope dropdown on personal information form field
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If you set your data to **Private**, nobody but you will be able to see it.
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If you set your data to **Local**, all logged in users within your Nextcloud instance will be able to see the information, but no one outside of it.
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If you set your data to **Federated**, the trusted server(s) which are added by your administrator will be able to see this data, in addition to all logged in users.
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If you set your data to **Global**, anyone can see your data. For some use cases this is wanted.
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Someone with a public facing role such as marketing or sales might want to share their contact with a wide variety of connections which might not be using Nextcloud.
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Restrict who can see your profile data
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~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~
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If the profile is enabled by your administrator, then your profile data can be read by other users and guest.
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To control who can see which information you can adjust the scopes already mentioned:
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* **Private** will only allow you and users you have added to your phone book to see the data
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* **Local** and above will also allow guests to see your data
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To restrict the visibility even more you can disable guest from seeing your profile data by changing the profile visibility to logged-in users.
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On the personal settings you can find the button for profile visibility:
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.. figure:: images/userdata-visibility-toggle.png
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:figwidth: 50 %
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:alt: screenshot of the profile visibility button in personal settings
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Which allows to configure the visibility for each profile attribute:
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.. figure:: images/userdata-visibility.png
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:alt: screenshot of scope dropdown on personal information form field
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